Educational Activities Speakers Board


The Speakers Board disperses grants funded by student fees.  We consider requests for funds from student organizations and departments that bring speakers or performers of educational importance to Portland State.  The parent committee that oversees the Speakers Board is the Student Activities and Leadership Programs Advisory Board.  

The Speakers Board has a budget of approximately $20,000 and average proposals typically fall in the range of $500- $2500. The most successful proposals secure financial support beyond the Speakers Board funds. No one event will be given more than $5000 per event (this would be with multiple groups).  No group or department will be allocated more than $2500 per academic year.

You will be required to use the Portland State Box Office and to send a post-event report on the number of Portland State student participants.  You can learn more about Portland State Box Office ticket set up (including set up for free events with Box Office greeters at the door) at this site: https://www.pdx.edu/boxoffice/set-up-your-event

Deadlines:

  • Proposals must be submitted 6 weeks in advance of your event.
  • We will normally respond to your request within five business days.

Criteria:

  • Must be open and free to all Portland State students.
  • The performer or speaker must have an educational purpose, such as a lecture or a performance that includes opportunities to learn.
  • The event must be on the Portland State campus.
  • The majority of attendees must be Portland State students.
  • You will be required to use the Portland State Box Office and to upload a boxoffice report after the event clearly showing the number of Portland State students that attended.
  • It is expected that for each $500 of funds granted, there be at least 25 Portland State students in attendance. 
  • For ease of accounting, Speaker’s Board Funds will only pay for personal service invoices for performers or speakers.  Speakers who are current students or who are employed at Portland State are not eligible to receive Speakers Board funding.
  • Proposals must be submitted at least six weeks prior to the event date, three months in advance in the case of international speakers.
  • Priority will be given to funding eligible groups or departments which have not received funds in the year prior. 

Click here to see how you can spend your Speaker's Board grant.  Click here to submit a proposal.

In addition to the questionnaire, you will need to attach:

  • Resumes, a curriculum vita, press kits or materials from the presenters; descriptions of their areas of expertise and topic areas.
  • An itemized budget describing all costs of the event, including honorarium, travel costs, lodging, food and advertising. The more specific you are in the written proposal, the fewer questions the Speakers Board will have and the quicker they can give you a response. Click here for a sample budget.

If your proposal is accepted:
Please include in your advertisement that your event was funded in part by the Portland State Educational Activities Speakers Board!

Please make sure to coordinate with Student Activities and Leadership Programs so that we can coordinate payment.  Student organizations, work with your advisor.  Departments can contact Al Yucker with payment questions: 503-725-5650.

If you have any questions, you can contact the Student Activities Liaison, Aimee Shattuck at shattuck@pdx.edu or 503-725-5649.

 

Contact Speaker's Board:

http://salpsync.orgsync.com/org/speakerboard/ContactUs